FOUVS Board Member Role Descriptions 20192019-03-06T07:27:07+00:00

VICE-PRESIDENT (1 position)

TERM: Elected at FOUVS Annual General Meeting for a one-year and a two-year term

EXPECTATIONS:
The vice-president is expected to understand the organization’s by-laws, policies and procedures, financial and legal situation, and strategic plan. The vice-president can serve as the board spokesperson when the president is unavailable. The vice-president advocates for FOUVS. By modeling appropriate behaviour, the vice-president sets high standards for board conduct.

RESPONSIBILITIES:
1. Member of the board
2. Perform president responsibilities when president cannot be available
3. Work closely with board president, staff and executive director
4. Perform other responsibilities as assigned by the board of directors and executive director
5. Know and understands conflict-of-interest and confidentiality policies
6. Be a member in good standing

SKILLS AND QUALITIES:
1. Demonstrated community leadership
2. Respected by board members and key stakeholders
3. Ability to communicate, listen and seek input from other

 

SECRETARY

TERM: Elected at FOUVS Annual General Meeting for a two-year term

EXPECTATIONS:
The secretary is expected to understand the organization’s by-laws, policies and procedures, financial and legal situation, and strategic plan. The secretary takes meeting minutes, ensuring their accuracy; ensures that the board’s records and archives are maintained and provides notice of meetings. The secretary will attend all board meetings and assume responsibilities of the chair in the absence of the board president and vice-president. By modeling appropriate behavior, the secretary sets high standards for board conduct.

RESPONSIBILITIES:
1. Member of the board
2. Maintains records of the board and ensures effective management of the organization’s records
3. Manages minutes of board meetings
4. Ensures minutes are distributed to members four days before board meeting
5. Performs other responsibilities that are assigned by board members and executive director
6. Works closely with board president and executive director
7. Know and understands conflict-of-interest and confidentiality policies
8. Be a member in good standing

SKILLS AND QUALITIES:
1. Respected by board members and key stakeholders
2. Ability to communicate, listen and seek input from other
3. Have advanced computer skills
4. Have an eye for detail

 

TREASURER

TERM: Elected at FOUVS Annual General Meeting for a two-year term

EXPECTATIONS:
The treasurer is expected to understand the organization’s by-laws, policies and procedures, financial and legal situation, and strategic plan. The treasurer ensures full and accurate books and records of accounts of FOUVS. By modeling appropriate behavior, the treasurer sets high standards for board conduct.

RESPONSIBILITIES:
1. Member of the board
2. Manage the finances of the FOUVS with the executive director, including the board’s review of and action related to, financial responsibilities
3. Regularly report to board on key financial events, trends, concerns, and assessment of fiscal health
4. Participate in the development and provide an annual budget to the board for members’ approval
5. Ensure that finances are used in an efficient and responsible way
6. Ensure development and board review of financial procedures and systems
7. Chair the Finance, Risk and Audit Committee and prepare agendas for its meetings
8. Assist in the selection of an auditor and meet with him/ her annually
9. Know and understands conflict-of-interest and confidentiality policies
10. Be a member in good standing

SKILLS AND QUALITIES:
1. Demonstrated financial leadership
2. Respected by board members and key stakeholders
3. Ability to communicate, listen and seek input from other
4. Be capable of handling figures and cash
5. Have an orderly mind and methodical way of thinking
6. Have experience in dealing with large sums of money and budgets
7. Have experience of financial control and budgeting
8. Have an eye for detail
9. Be available to be contacted for ad hoc advice

 

BOARD OF DIRECTOR – MEMBER AT LARGE (3 positions)

TERM: Elected at FOUVS Annual General Meeting for a one or two-year term 

EXPECTATIONS:
Members of the board of directors most important duty is to act in the best interests of FOUVS at all times. A director is in a position of trust. Directors must act honestly and in good faith, be loyal to the interests of FOUVS and avoid any conflict of their duty and self-interest.

RESPONSIBILTIES:
1. Member of the board
2. Work with board members to set the mission, strategic objectives, policies, procedures and evaluate progress of FOUVS
3. Ensure FOUVS operates in a fiscally responsible manner and complies with all laws and regulations applying to it. Ensure necessary oversight and allocation of financial resources
4. Select and evaluate the performance of the executive director. Ensure management operates as efficiently as possible and uses the best available systems, policies and administrative practices to do so. Respect the ideas of the executive director on policies and programs that he/she may implement
5. Respect all staff members and refrain from making special requests of staff
6. Bring the concerns of the outside community into FOUVS and represent its constituencies and stack holders
7. Attend board and committee meetings and functions such as special events. Serve on committees or task forces and offer to take on special assignments
8. Have the ability to listen, analyze, think clearly, and work well with people individually, and in a group
9. Make informed, independent decisions and exercise a degree of skill and due diligence that would be expected of a reasonable prudent person
10. Know and understands conflict-of-interest and confidentiality policies
11. Be a member in good standing


SKILLS AND QUALITIES:

1. Honesty, sensitivity, and tolerance to different views
2. A friendly, responsive, and patient approach to other board members and staff
3. Loyalty to the interests of FOUVS
4. Pose personal integrity and a sense of humour